How are home renovations and shipping art work the same?

I think we all know the answer to this. They both take alot more time and money than your best thought out estimate!

This was a true maze to wander through for us. Many paths were taken to reach the goal of having all art works in a crate and on their way to Copenhagen on time for an August 2nd set up day. We have learned so much, copious notes have been taken, many people/departments contacted and papers signed.

TA DA!!!!! VOILA!!!!!Its done now and here is a brief review of the last two months on the paper trail.

It started by a call to CBS to see just how to go about this. We were planning to ship all the art work in one crate and have all of it return to Nova Scotia. This way we wouldn't have to navigate the TAX departments. Export and Re-import documents were what we needed . I won't fill you in on the circuitous route we followed to determine all the neccessary documents but I will let you know that what was determined one day often changed the next due to things we had or didn't have or the gallery in Denmark had or didn't have.

Many thanks go out to Lisa at Canada Border Services and Nicole and Michelle at Kuehne and Nagel, our freight forwarders. Together we unwound the red tape.

I'll tell you what we have now that is making this happen.

Seven are all members of CARFAC so we could get Certificates of Canadian Origin for each art work
Seven has Certificates of Canadian Origin for each art work. (with photos attached and 3 extra copies made)
Seven has a business # and an import /export #. This was neccessary as we needed an ATA Carnet.
Seven has an ATA Carnet - a document issued by the Canadian Chamber of Commerce that accompanies exhibition items when they travel around the world to countries that accept ATA Carnet documented items.
Seven has a Surety Bond. Neccessary to prove to the Chamber of Commerce that we do intend to return the art work so they will issue an ATA Carnet.
Seven has a Commercial Invoice with company letterhead listing all the art work with prices, commodity /tarriff codes, sizes and weights to accompany ATA Carnet, Carfac Certificates of Origin and supporting documents.
Seven has an envelope of supporting documents with show brochures and post cards, confirmations from galleries, magazine and newspaper articles and copies of all aforementioned documents inside the crate.
Seven has an ICCP approved crate with a document to prove this as well.

Now our part is done and the freight forwarder will deliver to the door of the gallery on August 2nd. They will also remove and store the crate for us until we pack it to take the exhibit to Kerteminde. Then they will take it to Kerteminde and from there return it to Nova Scotia. This was a blessing for us to find a company that could look after all these details. We'll let you know how it all turns out when the crate returns in October.

The inspectors from Canada Border Services arrive.

Pia signs the ATA Carnet with the inspector. Note the official stamp.

Keeping all the papers straight.

Meeting with Wendy Elliot  from our local newspaper, The Advertiser.

Showing Wendy some of the art just before the wrap and pack.

Financially, we had drastically underbudgeted for this part of our trip. Shipping costs! Now we know and have many of the things we will need if we every do another international show. Our Carnet is good until July 2011. Not that we have any plans to go elsewhere at this point in time......but if you wanted us to come...just saying.....

Trying to fit it all in nice and tight.

Very hot and humid day, Thanks for the shade Angela.

Packed, documents in, art work in, screws in place.

The crate is in Montreal and leaving for Copenhagen shortly. We are scurrying around finding good walking shoes for all the treks we are going to take while visiting the spectacular country of Denmark.
 Excitement is bubbling up!

- Warm regards, Pam